ROCK SOLID PROCUREMENT
November 3-6, 2013
St. John’s, Newfoundland
Our 2013 annual Forum is now behind us. Thank you to our Forum Chair Stephanie Dion for hosting such a great event. Thank you also to our participants, speakers and sponsors without whom this event could not take place. A special thank you also to the population of St. John’s for a warm welcome in their beautiful city!!
You will find below our program for reference.
We are already working on the 2014 edition of our Forum which will take place in Montreal, Quebec next fall. Details will follow shortly.
2013 FORUM PROGRAM
Sunday November 3rd – Pre-forum Seminar 9:30am to 4:30pm
THE ART OF SELECTION – By Paul Emanuelli
Paul will be presenting for the first time at the CPPC forum his brand new “Art of Selection” seminar focusing on developing defensible evaluations with an emphasis on managing mandatories, creating clear rated requirements and establishing solid processes. This seminar will be a great opportunity for participants to further develop their knowledge of this complex subject and be the first group to attend this course that Paul has developed for the Canadian public procurement community.
Monday November 4th
8:00 am Continental Breakfast
8:30 am Opening Ceremony with Forum Chair, CPPC President and Executive Director
9:00 am Special Welcome adress from the Honorable Dan Crummell, Minister responsible for the Newfoundland Government Purchasing Agency followed by Keynote Speaker Leigh Puddester, Newfoundland Deputy Minister Responsible for The Government Procurement Reform.
9:45 am Refreshment Break
10:00 am Plenary session
YOU ARE IMPORTANT – By Yvon Paris, Koce Kolev, François Larue – Sherbrooke Hospital (CHUS)
How can purchasing and logistics professionals take their profession to another level within their organization? By first realizing and believing that they are important!! This session will set the tone of this conference and will show you how an energetic team involved in purchasing and logistics were able to revolutionize the way a hospital can operate. It will also be an opportunity for you to brainstorm and exchange ideas on why you are important in your organization.
11:45 am Buffet Lunch
1:00 pm Plenary session
BINDING OFFERS + NO NEGOTIATIONS: SOUND PRODUCTIVE? – By Craig Milley, City of Lethbridge and Paul Emanuelli, The Procurement Office
One small municipality didn’t think so either. Tired of projects falling victim to unstated assumptions and buried risks, the City of Lethbridge was able to break the cycle by incorporating a new “Dialogue RFP” into its arsenal of flexible formats and, as a result, realized significant benefits. This session will be based on the fundamental premise that public purchasing entities can achieve better overall project and contract outcomes for all parties if we take the time to engage in a meaningful dialogue before both parties are locked into a binding commitment.
2:15 pm Plenary session
THE PROCUREMENT OF DESIGN-BUILT CONSTRUCTION PROJECTS… THE BASICS AND FUNDAMENTALS – By Owen Pawson, Miller Thompson
Fairness during the procurement of design-build delivery is critical because the legal principles of competitive bidding apply to the procurement options for design-build. The importance of performance specifications and submission requirements will be investigated as will process leading up to the evaluation of proposals. The steps prior to evaluation and tips on the evaluation process itself, including criteria weighting, will be discussed. Finally, post-award considerations and the incorporation of Contract B into the selection process will be considered in this interactive session.
3:15 pm Refreshment Break
3:30 pm Sector open discussions
LET’S SHARE WHAT WORKS
In recent editions of our Forum we gave space in the program to allow for sectorial discussions (municipal, provincial, federal, crown, health, education etc). The feedback we have had from participants was that it was a great opportunity to network but also exchange on common best practices and challenges similar organizations were facing. It was also a great opportunity to ask questions and get answers and takeaways that could be brought back to the workplace. The conclusion was that you appreciated it and wanted more! We have decided to listen to you and this year we will give more space in the program to sectorial discussions enabling participants to share what works and best practices in their respective working environment. These sectorial sessions will be hosted by a moderator who will make sure that discussions are progressing in a way that participants will leave with takeaways.
5:00 pm Wine and Cheese reception in the Exhibit Hall
7:00 pm Kitchen Party Dinner Newfoundland Style!
Tuesday November 5th
7:00 am Continental Breakfast
7:45 am Plenary session
THE ACHIEVEMENT OF EXCELLENCE IN PROCUREMENT AWARD PROGRAM (AEP), HOW TO APPLY FOR THIS AWARD? – Christine Green C.P.M., NPI Chair of AEP Award Committee
The Canadian Public Procurement Council has reached an agreement with the National Procurement Institute to be a sponsor of the prestigious Achievement of Excellence in Procurement Award in 2014. This session will enable you to learn more about this program in general and will give you information on how to apply for the Award which is accessible to any type of public procurement organization from any jurisdiction.
8:45 am Concurrent sessions
GETTING PROCUREMENT RIGHT, FIRST TIME, EVERYTIME – By Wendy Wates, QinetiQ Commerce Decisions Ltd
Getting procurement right first time, every time is the aspiration of procurement teams around the world. In this presentation Wendy will talk about her personal and business experiences and lessons in through life procurement processes developed whilst working with UK and International clients facing some of the toughest Procurement Programmes where commitments are made decades ahead of capability delivery. This presentation will include a brief introduction to the AWARD Tender Evaluation tool, focusing on how procurement teams can apply best practice
methodologies to delivering the required capability (getting the criteria correct at the outset) and delivering value for money capabilities (weighting financial and technical requirements) for their clients and teams as part of an end to end procurement cycle.
PROCUREMENT DATA… THE VALUE OF GOOD DATA: REACHING NEW LEVELS OF PROCUREMENT PERFORMANCE - Eric Zoetmulder, Sci-Quest Solutions
For procurement professionals, the value of good data can’t be underestimated. You can’t source successfully without good insight into what you buy, and you don’t get good insight unless you capture good data. But how do you implement the right processes and solutions to ensure you get the most out of your data? The ability to collect, cleanse and classify data is crucial in ensuring contract compliance and sourcing success for your organization. In this session, we will share real-world examples of organizations that have found secrets to capturing good data, and using it to take their procurement and AP processes to new levels of success
10:00 am Refreshment Break
10:15 am Concurrent sessions
THE NEW SUITE OF CONTRACT DOCUMENTS FOR DESIGN-BUILD PROJECT – THE HIGHLIGHTS - Melinda Nycholat, Defense Construction Canada and Walter Strachan, Chair CCDC
The Canadian Construction Documents Committee is releasing a new suite of contract documents for Design-Build projects in 2013. These CCDC 14/15 documents are the first design build contract documents to be fully endorsed by the CCA, ACEC, RAIC, CSC and owner representatives. This will be an opportunity to hear about the key provisions of the contract documents first hand from representatives of the CCDC committee. It will also be at the same time a great opportunity to learn about up to date contract legal content.
THE USE OF COMPETITIVE METHODS CONSIDERING THE TOTAL COST OF OWNERSHIP – By Eddy Jin, University of Toronto
Is the cheapest price always the cheapest price? Eddy Jin will bring a panel together to discuss total cost of ownership vs the cheapest price and other considerations for choosing a procurement model. Eddy and his team have analyzed hundreds of sample transactions in order to determine various cost to his organization and will be sharing his findings in this session.
11:15 am Exhibit Hall opens
12:00 pm Buffet Lunch in Exhibit Hall (Exhibit Hall closes at 1:30 pm)
1:30 pm Concurrent Sessions
THE LATEST TECHNOLOGY AND SOLUTIONS AVAILABLE IN ELECTRONIC TENDERING PLATFORMS – By Paul Saunders, Merx
As technology evolves, electronic tendering platforms are also evolving. They do not just evolve from the bidder perspective but also for the procurement professionals who can now have access to a full range of new solutions to manage more strategically their bidding process as well as their suppliers and contracts. You will be able to see in this session new solutions offered as well as a case study of an organization who has used these new tools to enhance its strategic procurement to improve efficiency and reduce costs.
THE NEW WORLD OF NETWORKED BUSINESS – HOW TO WIDEN YOUR SUPPLIER BASE AND CAPITALIZE ON EXISTING TECHNOLOGY - Sanjeev Juneja, Adam Fischer - Ariba
One of our challenge is to always seek new suppliers and widen our markets in order to maintain and grow competitiveness and therefore reduce acquisition costs. A revolution is under way where businesses and their systems are connecting to digital communities of existing and potential partners. In this world, sellers quickly find new business opportunities with a network of purchase-ready prospects, buyers efficiently discover new sources of supply and coordinate orders across their supply chains – all in real time, and companies have transparency into payables and receivables to make better working capital decisions. This session will investigate the key elements that allow the emerging leaders to embrace the new world of networked business and identify what steps you must take to continue to flourish.
2:45 pm Refreshment Break
3:00 pm Plenary session
MEASURING PERFORMANCE OF YOU PROCUREMENT PROCESSES TO INCREASE EFFICIENCY AND… CUSTOMER SATISFATION! – By François Émond, CPPC Executive Director and Six Sigma Black Belt
Measuring process performance in a public procurement environment could be challenging. Why? Because processes are administrative and not necessarily as standardized and repetitive as they could be in a manufacturing environment and because key performance indicators (KPI) in a public procurement environment are still the exception and not the norm. However senior management and most importantly internal customers are always asking more of the procurement function. It is then important that the procurement unit measures it current performance in order to improve it. This session will give you tools to help you understand how you could measure the performance of your procurement unit and how you can take an administrative process and associate KPIs to it. We will also explore how to use a continuous improvement methodology in a public procurement environment to increase efficiency.
4:15 pm Sector open discussions
LET’S SHARE CHALLENGES AND SOLUTIONS – Sector open discussions
5:00 pm Happy Hour and Announcement of the Summit Award Winner for 2013
Wednesday November 6th
7:30 am Special Breakfast Newfoundland style… (Details will follow)
7:45 am CPPC ANNUAL GENERAL MEETING (Agenda to be confirmed)
8:30 am Plenary session
UNCOVERING BEST VALUE IS LIKE FINDING GOLD – By Steve Krueger, Washington State Department of Enterprise Services
Steve is Director, Policy and Protest. His work led to the discovery that best value can be expressed in a mathematical equation! This recognition led to the development of a best value calculator that not only mimics how everyone intuitively acquires best value. Just as savvy buyers will find a way to avoid using inferior contracts, it’s been WA’ experience that they will wholeheartedly embrace quality contracts that offer best value. Steve will introduce his Excel tool and you will have the opportunity to practice using the tool and see how you could potentially use it in your environment.
10:15 am Refreshment break
10:30 am Panel Discussion
PROCUREMENT TRANSFORMATION IN ATLANTIC CANADA- Hosted by Lee Barter Sourcing & Procurement Practice Leader, Deloitte
Leigh Puddester, Deputy Minister – Procurement Reform, Province of Newfoundland & Labrador
Jeff Trail, Chief Procurement Officer & Vice President and ADM Service Innovation Division, Province of New Brunswick
Gary Porter, Sr. Corporate Project Executive, Treasury Board & Assistant General Manager, Merged Services, Province of Nova Scotia
As Canada’s provinces forecast an aggregate budget deficit of $15 billion for 2013-14, procurement cost savings represent one of the most compelling ways to reach the fiscal sustainability and balanced budget objectives of governments across the country. In the past 18 months, provincial governments in Atlantic Canada have taken a number of steps to transform the way procurement is conducted in the public sector, with balanced emphasis on
realizing savings, increasing public sector collaboration, delivering services and maintaining fair, open & transparent processes. The panel, featuring procurement leaders from Nova Scotia, New Brunswick and Newfoundland &
Labrador, will discuss what has been done, and the road ahead.
12:00 pm Closing session – YOU ARE IMPORTANT!!
12:30 pm Closing remarks and announcement of the Forum 2014 location and Forum Chair
1:00 pm End of the 2013 edition of the CPPC Forum
The content of this program could change at any time.
The CPPC encourages companies who do business with governments at all levels to take this opportunity to meet public procurement officials outside of the confines of a contract negotiation.
Marketing opportunities in the form of exhibit booth space and sponsorships are available for the three-day conference. For more information and to receive a package, please contact François Emond at firstname.lastname@example.org or 418-619-1951.